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Travel Procedures

Coordinating, planning, scheduling, and paying for travel at the University of New Mexico is a complex process. Forethought, attention to detail, and timely submissions ensure a smooth process. All employees must be familiar with the University’s Travel Policy.

• All employees are required to have a signed Department of Psychiatry Travel Agreement on file before they will be allowed to travel.
• All employees are required to complete the Pre-Travel Request Form for each trip before travel arrangements may be made.

Payment:

Travel is paid by using:

• UNM Purchasing Card (PCard):
  • Preferred method
  • Use to purchase: Airfare (including baggage fees), hotel, conference registration and ground transportation
  • Required: Completed Post-Travel Reimbursement request and receipts
    • must be turned in within 10 days following travel
  • Failure to follow these guidelines may result in
    • discontinued use of the PCard services
    • requirement that traveler use personal funds and submit for reimbursement after travel has been completed

• Personal Funds:
  • Individual travelers may purchase certain travel and request reimbursement after travel is completed
  • Required: Use personal funds only for
    •  
      • cab fare, taxis
      • meals
      • parking
      • internet fees at a hotel
      • gas (personal vehicle and rental car)
      • other unforeseen expenses
    • Required: Completed reimbursement request and receipts
      • must be turned in within 10 days following travel

• Note: Early check-in fees are not allowed or reimbursable, regardless of payment method.

Please read the information in these pages to fully understand the Department of Psychiatry’s Travel requirements:

Before you travel

During your trip

After you travel  

You can find all travel forms here.